Coordinator Accounts Payable

Main Tasks

Accounts Payable Master Data Management:
Vendor master creation, linkage confirmation and maintenance (Overhead/Operation/AR refund)
- Ensure alignment payment term of FI / MM

Accounts Payable Invoices Verification:
- Handle and verify incoming payable documents via group mailbox, robot or manual invoice
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- Monitor timeliness of invoices process via weekly VIM reporting or daily EDI posting
- Handle invoice disputes – coordinate with internal and external parties to resolve disputes. Follow through until Credit note is obtained
- Handle vendor rebates in a timely manner (Terminal, Vessel and Depot or Etc.)
- Handle Crew/ insurance claim expenses
- Point of entry for GCC (shared service center) for all invoice related queries
- Ensure that all costs are updated to ledger accurately and within time limit laid down in corporate guideline.

Payment Management:
- Review the weekly payment file and process the payment
- Handle return payment
- Ensure all costs are verified, payments approved and paid according to corporate guidelines
- Handle and reconcile advance payment
- Review the vendor ageing reports
- Reconcile with vendors on the outstanding amount and respond to vendor queries
- Process expenses reimbursement and advance

Reporting:
- Host monthly meeting with Operation team to resolve issues
- Review and plan to achieve the KPI – DPO target
- Ensure no early or double payments
- Complete the internal controls evaluation for Accounts Payable on time
- Monitor data interface from FIS and SAP-MM to SAP-FI
- Monitor and clear the suspense accounts
- Monitor the status of aged work orders outstanding > 12 months
- Monitor the status of aged work orders via statement billing (ZSTAT)

Others related tasks:
- Continuously identify process improvement for Accounts Payable

Other Matters:
- Any other projects / tasks assigned by the superior
- Conduct sharing/ training of Accounts Payable function to others