Senior Manager Inland Procurement

Overall Job Purpose:

• ·        Develop Inland Procurement Strategy for the assigned Area/s in Region Middle East in collaboration with Areas and Hapag-Lloyd Strategy 2030.
• ·        Lead & support Inland Sourcing activities during tenders and contract renewals.
• ·        Drive Regional Procurement Innovation initiatives to optimize procurement processes and adopt best-in-class procurement practices, aligning with Global Procurement objectives.
• ·        Embed Best Practices in daily activities, fostering a culture of excellence and continuous improvements
• ·        Develop Long-Term and Strategic Vendor Relationships: Establish partnerships with key vendors at strategic locations aiming for long-term value creation, securing capacity and performance-based collaboration.
• ·        Team Development: Provide leadership and coaching to team members, fostering a culture of continuous improvement, accountability, and professional growth.
• ·        Lead change management efforts within the procurement function and in the sub regions, particularly in the adoption of new processes and tools.
• ·        Establish Standardized Procurement Processes: Develop and implement standardized procurement processes across the region to ensure consistency, transparency, and efficiency in all sourcing and contracting activities.

Key Accountabilities:

• ·        Category Strategy: Develop Inland category strategies and playbooks along with direct reports from both geographical and supplier segmentation aspects. Provision of input and local expert knowledge into the Hapag-Lloyd procurement strategy as well as into the development of tools and methods for the global organization. Maintain regular contact with relevant stakeholders to gather and provide information and ensure information exchange with relevant internal and external interfaces.
• ·        Cost optimization: Secure best in class costs for the procured services and goods on a TCO-basis (Total Cost). Ensure highly competitive pricing and low-risk contracts. Monitoring of the most relevant factor costs influencing the purchasing volume to secure highly transparent cost developments in the markets.
• ·      Tendering: Develop negotiation plans, strategies and execute sourcing projects and contract renewals. Preparation, negotiation and conclusion of rate agreements and frame contracts based on cross-functional input and in alignment with the Areas, Region and/or HQ-functions (if applicable) prior to commencing tender/contract renewals.
• ·        Supplier selection and supplier management: Selection of most competitive suppliers based on quality and cost parameters in alignment with the requirements of the cross-functional teams and in alignment with the Areas, Region and/or HQ-functions (if applicable). Evaluation and development of supplier performance to secure the provision of high-performance service. Perform risk management for the supplier base and markets to secure sustainable performance. Management of contracts post sourcing to maximize contractual values and mitigate risks. Prepare and execute Supplier Performance evaluations and meetings as per the annual supplier performance management calendar. Work closely with Supplier Management to continuously develop and monitor supplier performance levels and adherence to contractual KPI’s and service levels.
• ·        Supplier Sustainability: Support implementation of Global sustainability initiatives and drive joint initiatives with Suppliers.
• ·        Controlling and Reporting: Ensure high transparency and correct reporting on all levels including quarterly forecats and budgeting exercises. Document, measure, reconcile and report savings and cost increases on month fequency. Follow Four-Eye principle for contractual savings validation via Regional Controlling and ensure approval given via relevant functional L4/L3, prior to finalizing and concluding tenders/contracts. Monthly monitoring of Tender Flow Share assignment to approved vendors and taking corrective measure when deviations occur. Act as Regional Procurement Point of Entry for budgeting exercises coordinating cost changes across all spend categories.
• ·        Methods, processes, systems and governance: Roll out of methods, tools and systems within the Areas provided by and according to regulations of Global and Regional Procurement. Drive e-procurement implementation and digital solutions to modernize the procurement function. Implementation and monitoring of all relevant legal requirements. Act as a point of escalation relating to contractual dispute and issue resolution. Manage day-to-day contractual/supplier risk and opportunity assessment.
• ·        Contract Administration:

o   Implement contracts as per HL Global boilerplates.

o   Liaise with suppliers and internal stake holders; Legal, CIRM, Operations and other relevant stakeholders for any deviations to the boiler plate.

o   On conclusion of contracts discussions, ensure contracts are signed, sent out to suppliers and liaise with RME Contract Manager for the storage and upload of contracts into Coupa / Shared Folder.

• ·        Rate Updates:

o   On board new suppliers in accordance to Areas / Regional / Global Compliance requirements.

o   Send finalized rates  to the relevant departments for update in systems.

o   Follow up on any rate related queries, disputes and escalate where required.

• ·        Costs and Savings Reporting:

o   Review monthly Cost and Savings reports, follow up on deviations to planned Costs / Savings with relevant stakeholders and escalate to Procurement Managers where required.

o   Review monthly Flowshare reports, follow up on deviations with relevant stakeholders and escalate to Procurement Managers where required.

Personal Attributes:

• ·        Self-starter, high attention to detail and process-oriented person who can get things done in a timely manner working with and through other stakeholders as well as independently.
• ·        Able to react and adjust quickly to changing conditions and likes a fast-paced environment and new challenges.
• ·        Respond positively and proactively to challenges and pressure, ensuring details are handled quickly and accurately to achieve the desired results.
• ·        Knowledge and experience in working with Terminals, Depots, Transporters and other container shipping related suppliers is preferred.
• Demonstrates a collaborative and empowering leadership style, fostering a growth mindset environment to drive individual and team growth.

*** Disclaimer - Recruitment Fraud Alert 2024

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We have recently become aware of fraudulent recruitment activities in which individuals or entities misrepresent themselves as Hapag-Lloyd Middle East Shipping LLC or UASC Limited. They offer fake job opportunities and demand payments for handling recruitment fees, certifications, travel expenses, or visa applications. Please note that Hapag-Lloyd Middle East Shipping LLC or UASC Limited does not charge any fees during the recruitment process, and all communications regarding job offers will come from official company channels. Do not respond to such fraudulent solicitations. You will only be contacted by Hapag-Lloyd HR if you have applied for an open position on our website.