With a fleet of 258 modern container ships and a total transport capacity of 1.9 million TEU, Hapag-Lloyd is one of the world’s leading liner shipping companies. The Company has around 14,000 employees and 400 offices in 135 countries. Hapag-Lloyd has a container capacity of 2,9 million TEU – including one of the largest and most modern fleets of reefer containers. A total of 115 liner services worldwide ensure fast and reliable connections between more than 600 ports on all the continents. Hapag-Lloyd is one of the leading operators in the Transatlantic, Middle East, Latin America and Intra-America trades.

Main Objective

  • Administer/facilitate HRIS, Rewards, Payroll and Mobility support for Singapore office and Regional HQ. 

Responsibilities

Regional HRIS & Rewards

  • Administrator / Superuser for Regional Recognition platform
  • Regional BROWSE Superuser and custodian for cost centers in Region
  • As Superuser; to train and guide Area/Country HR on proper maintenance and utilization of HR system platforms including SAP / Oracle
  • Coordinate anniversary/long-service awards for Region
  • Custodian of HR related pay codes and GL

Payroll (Regional HQ + Singapore)

  • Set up New/transferred employees - SAP HR, BROWSE, IT (seating & Equipment), Payroll, Insurance, BIPO
  • Perform first level payroll processing for Singapore offices and ensure legislative compliance to local labour laws and other statutory requirements including income tax filing.
  • Including AWS, BIKs, Statutory benefits, allowances, overseas payroll, voluntary CPF Contributions.
  • Check for Check for Social Security of Expats
  • Local employees + Singapore Expats Tax Preparation
  • Deustche bank upload and approval/Cash flow forecast
  • Annual/Flex points/Recognition points Accrual - leave, expenses for Year End closing
  • Management of Employee Retirement and Recontract
  • Support and coordinate improvements between area HRs and regional payroll providerSu
  • pport annual salary & bonus review process.

Mobility / MOM 

  • Application, Renewal and Quota protection of work passes. Maintain Corp pass access, MOM Portal, WPOL, incld Risks Assessment of work pass renewal + COMPASS
  • Tenancy Agreement (new & renewal) + liaising with finance
  • Main point of contact for Mobility support for Expats (Inbound & Outbound)
  • Liaison with movers/obtain quotations, Arrangement of temporary & long term accommodation. Handover of apartments when necessary etc.

HR Administration

  • Responsible for local salary surveys, external & internal audits (incld QEM)
  • Preparation of employee letters & maintenance of P files
  • Maintain and keep personnel files up to date.
  • Provide good customer service to employees on queries on leave and employment benefits.
  • iMIS Headcount reporting and management

Requirements

  • Degree or Diploma in Business Administration or HRM with at least 3 years in payroll (at least 300 employees in MNC)
  • Experience in full function of payroll, Singapore income tax and handling payroll audit.
  • Knowledge in global mobility, expatriate tax, or expatriate payroll will be advantageous.
  • Advance skillset in MS Excel is essential.
  • Proficiency in BIPO payroll system, SAP HR, Oracle or Qlikview will be highly advantageous.

Contact person

Leonard Leong