Overall Job Purpose
Banking Activities, Finance and Accounting Knowledge, strong communication skills for handing the Legal cases of the company and experience in handling Admin activities.
Job Specification - Key Accountabilities
Areas of responsibility
Banking Activities
- Ensuring timely payments as per the schedule as sent by the Accounts Payable team.
- Ensuring timely payments of PT and PF as sent by the HR.
- Ensuring end to end Adhoc and Full and Final remittances of INR values to the principal at the internally aligned timelines.
- Ensuring end to end remittances of USD currency to the principal at the internally aligned timelines.
- Ensuring smooth flow of the banking transactions.
- Ensuring the bank balances are maintained at the levels as instructed by the region.
- Maintaining good relationship with the Banking personnels so that prompt services are received from them whenever required.
- Maintaining updated bank records on account of changes in the management structure.
- Monitoring the flow of funds and ensuring that the funds are available in the bank accounts whenever the same is needed.
- Monitoring the entries in the bank for any non-routine type entries.
- Passing necessary accounting entries in SAP in respect to the manual payments to vendors and the entries with respect to the inter-company bank accounts of the company.
- Maintaining and monitoring the Petty cash requirements of the locations.
- Follow up for the petty cash vouchers to be submitted by employees taking petty cash.
- Passing necessary petty cash entries in the books.
- Co-ordination both internal and external to the organization with respect to the banking activities.
- Single point of contact for all the Bank needs of the organization.
- Ensuring maintaining all the records with respect to the banking activities as carried out during the year.
- Following the appropriate authorization channels for bank payments.
- Ensuring renewal of Bank guarantees well before the timelines.
- Follow up for the expense reimbursement voucher to be submitted by employees after employees taking the advance for Travel and other purpose.
Finance and Accounting
- Clarity on the basic accounting concepts.
- Budget and Actual variances analysis.
- Setting budgeting for the company for both Overhead and Capital assets expenses with realistic and Holistic thinking.
- Monitoring of all the ledgers as hitting the P/L and TB of the organization on monthly basis.
- Profit and Loss and Balance sheet analysis.
- Timely and accurate reporting of the monthly / quarterly regional reporting.
- Clarity with respect to the TDS and GST concept.
- Providing assistances to the team with respect to the GL codes to be used for posting of entries in SAP.
- Checking of the invoices in all aspects before they are sent for approval.
- Raising invoices for the intercompany transactions and getting the IRN and QR code generated for the same.
- FD interest calculation and forwarding the same to the concerned team.
- Arranging of the Forex currency or Forex cards for the employees going for foreign travel.
- Ensuring timely payment of the advances to the employees as per approval instructions.
- Follow up for the expense reimbursement voucher to be submitted by employees after employees taking the advance for Travel and other purpose.
Handling of Legal Cases
- Strong commend over the English language for understanding the legal cases.
- Understanding and taking the necessary action on the basis of the legal cases.
- Updation of all the records, emails, notices, supporting as provided to the court of law or the advocates for the legal cases as handled in the company shared drive.
- Proper status update on all the legal cases of the company.
- Co-ordination both internal and external to the organization with respect to the legal cases.
- Proactiveness in the approach.
Qualifications and Technical Job Requirements
- Industry Knowledge
- Experience in Shipping industry will be an added advantage.
- Degree as an accountant or practitioner with verifiable experience
- Knowledge of Finance & Accounting is a must.
Business Systems/IT
- Awareness of data quality importance
- Knowledge of user application systems (SAP, FIS, MS Office, Word, Excel)
- Process knowledge & systems support optimization
- Ability to promptly process data and request under pressure.
- Understanding of data quality benchmarking and management
Conceptional and entrepreneurial thinking and action
- Acknowledge signals
- Multi-dimensional thinking
- Courage to make decisions and accepting responsibility.
Communication/Organization Skills
- Communicative and ability to take initiative
- Professional ability to interact with other functions
- Strong networker
- Interest in a Global Career
- Systematic and efficient way of working.
- Outstanding research and analytical abilities.
- Creativity and resourcefulness: Ability to develop and execute project plans and engagement campaigns in innovative ways, problem solver.
Hapag-Lloyd Values / Behaviors
- Care, Move, Deliver
- Positive attitude, can do attitude
- Proactive
- Energetic and good team spirit
- Enthusiastic
- Commitment to task
- High Integrity
